Position title: Administration Assistant/ Executive Assistant

Reports to: Director

Primary objectives: Provide administration support to the Director and manage his day-to-day activities

Overview:

Complete a wide range of administrative tasks and executive support related tasks. Ability to work in a fast paced environment; flexible, proactive and efficient. Good judgement in a variety of situations, strong written and verbal communication, administrative and organisational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Maintain the EMG professional ethos and culture when liaising with clients, suppliers, partners and team members.

• Manage the Director’s emails and schedule of appointments; compose and prepare correspondence that at times is confidential; review client proposals, take minutes of meetings and conference calls, review external mail, scan and file documents, screen telephone calls, maintain executive files, arrange detailed travel plans.

• Complete critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, making adjustments to plans.

• Anticipate the Director’s needs and proactively bring together appropriate people and resources to support the Director in addressing these issues.

• Prepare research profiles of potential business partners as requested by Director.

• Attend client meetings with Director as required – this occasionally (but rarely) may require interstate travel.

• Coordinate agenda for weekly team meeting and other agendas as required.

• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, participating in professional organisations.

• Manage the Outlook Contacts database.

• Monitor EMG memberships to MCB, MEA, ISES and PCO Association; maximise EMG member benefits.

• Conduct all activities in accordance with ISO9001 quality management system.

• Be fully conversant, comply and maintain standard Occupational Health and Safety guidelines to ensure a safe and healthy work environment.

• Perform additional duties as assigned by the Director.

Skills and abilities:

• Possess the following skills and abilities including, but not limited to:

• Minimum 2 years in an Executive Assistant role is required

• Excellent time management and organisational skills

• Proficient in multi-tasking and managing multiple projects

• Friendly and approachable personality

• A “can do” and flexible approach

• Willingness to give and take feedback and direction

• Demonstrated level of initiative

• Strong eye for detail

• Autonomous and self-motivated, but also a collaborative team player

• A results driven attitude and determination to achieve results

• Demonstrated understanding of MS Office Suite

• Experience in using a CRM system

• Proficient understanding of social media platforms, including LinkedIn, Instagram and Facebook

• Strong writing, verbal and communication skills

• Experience in the Events industry preferred, but not essential.

Hours of work:

Full-time, 9am to 5pm Monday to Friday. Flexible hours are available (min 4 days). If you are seeking flexible hours please indicate when sending through your CV

Salary:

$55,000 – $65,000 (based on experience)

If you would like to become a part of our passionate, dedicated and creative team, please apply by emailing a current CV and cover letter responding to the required skills and abilities to:

Kylie Jack at kylie@emgevents.com.au